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If, like me, you work in a school where the vast majority of students applying to US universities submit early decision applications, January is likely to be a busy – and emotional – time.

Here’s a quick guide to what you and your students should be doing in January, depending on what news they receive around 15 to 20 December, when universities typically release their decision letters.

Scenario 1: admitted to early decision university

1. Celebrate: students should take a moment to celebrate their achievement. They should share the good news with family, friends, their support system – and you, their counsellor. We love hearing of students’ success and will be celebrating as well.

2. Show gratitude: suggest that students might like to write a thoughtful thank-you note to those who helped them through the application process, including teachers, mentors and anyone who provided recommendations or guidance. This will hopefully include you.

3. Review financial aid package: if applicable, students should carefully review the financial aid package provided by their chosen university. They need to be sure they understand the terms, conditions and any additional documentation needed. They should reach out to the financial aid office with any questions or concerns regarding the aid package.

4. Complete remaining application requirements: students need to fulfil any outstanding requirements, such as submitting final transcripts and test scores, or any other documents requested by the university. Stay in close communication with the admissions office to ensure that all necessary paperwork is submitted promptly.

5. Explore housing options: students need to start looking into on-campus or off-campus housing options, as applicable. They need to make sure that they understand the housing application process and deadlines and secure their accommodation as soon as possible.

6. Connect with future classmates: Encourage students to join official social media groups or forums for admitted students, so that they can start connecting with their future classmates. They should try to attend any virtual events or meet-ups organised by the university for admitted students.

7. Prepare for transition: Students should research and familiarise themselves with campus resources, support services and any orientation programmes offered by the university. They can even begin thinking about what they’ll need to bring with them to campus, and to plan for the logistics of moving.

Scenario 2: deferred to regular pool, or denied admission

Receiving a deferral or a denial can be disappointing, but it’s not the end of a student’s college journey.

1. Understand the decision: if a student has been deferred, they need to understand that it means that the admissions committee will reconsider their application during the regular decision round. They should evaluate any feedback provided and consider how they can strengthen their application.

If a student has been denied, they will need to take a moment to process the news. It’s natural for them to feel disappointed, but remind them that there are many excellent colleges where they can thrive.

A side note on denials

When a university denies admission to an applicant, it speaks volumes about the institution’s specific needs and priorities, rather than the inherent worth or potential of the student. Admissions decisions are multifaceted, and are influenced by factors such as enrolment targets, programme capacities and institutional objectives.

Denial does not diminish the student’s abilities or potential for success; instead, it underscores the competitive nature of the admissions process and the intricate considerations universities face in building a diverse and balanced student body.

It’s crucial for students to recognise that these decisions are not definitive judgements of their capabilities, but rather reflections of the intricate dynamics within the university’s admissions framework.

2. Seek feedback: if the university provides feedback on a student’s application, they should use it constructively. Schedule a meeting with them to discuss the feedback, identify areas of improvement and consider how they can enhance their application for other schools.

3. Refine their college list: students should re-evaluate their college list and consider adding more universities that align with their academic and personal goals. Ensure that they have a mix of reach, match and safety schools. Research application deadlines for additional colleges and make a plan to submit strong applications.

4. Boost their application: if possible, students can demonstrate continued academic focus by excelling in their current coursework. They should prioritise effective time management, engage actively in class discussions, seek clarification when needed and consistently submit high-quality assignments, as well as demonstrating a strong work ethic and commitment to learning. This proactive approach can positively impact their academic performance and strengthen their application in the regular admission pool.

5. Write a letter of continued interest: if the university allows, students should consider writing a letter of continued interest. This enables them to express their ongoing interest in the university, update admissions tutors on any significant achievements or developments since the initial application and reiterate their commitment.

6. Prepare for regular decision: focus on preparing outstanding applications for students’ regular-decision universities. They need to pay attention to deadlines, gather necessary documents and ensure that their application reflects their best self.

7. Stay positive and resilient: College admissions can be unpredictable, and many factors contribute to decisions. Encourage students to stay positive, believe in their own abilities and approach the regular-decision process with resilience.

College admissions are just one part of your students’ academic journey. Remind them to embrace the opportunities that come their way, and keep an open mind as they explore different paths. Their dedication and hard work will pay off in the end.